Can I use inFlow to track items out on consignment?

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There are a few ways you can handle consignment in inFlow and it all depends the structure and needs of
your business. There are two ways that we usually suggest handling this and the first is the one we
suggest most often:

Using Multiple Locations to track consignment stock
Since inFlow is set up to handle multiple locations what you can actually do is set up locations within
your warehouse for each of your consignment shops. This will allow you to use the transfer stock
function to move stock over to that store and always have an accurate count of what each store has. When
a store reports a sale to you you would simply create a sales order and pick the item from that location
to reduce the store’s stock. If you notice that a store is getting low, transfer more stock and send it

To create a consignment location:

  1. Open the General Settings window.
  2. Select the Products & Inventory tab.
  3. Click the Edit Locations button.
  4. In this window add your locations to the list (each on its own line) until you are satisfied.
  5. Click Save & Close.

To transfer stock to a consignment location:

  1. Go to Main Menu > Inventory > Transfer Stock
  2. Select the items you’d like to transfer in the main table
  3. Select the location you’re transferring from (if the system has supplied a location other than the one
  4. you’re planning to use)
  5. Select the location you’re transferring to
  6. Once you’re satisfied—enter a remark if you would like to—click Transfer.

To sell from a consignment location:

  1. Create a new sales order (Main Menu > Sales > New Sales Order)
  2. Fill in your customer at the top and select the consignment location you’d like to sell from in the
  3. dropdown Location field.
  4. Fill in your items in the table below
  5. Complete & Pay your order.

This method is good for users who want a listing for each of the stores and to be able to pull reports on
the sales at certain stores (i.e. whether their stock has a high turnover at one store over another).

Selling stock to the Consignment store and returning stock that doesn’t sell
This method is also quite straightforward but results in more movement history than in the previous
method. This does, however, allow you to reduce your inventory stock so that the reorder stock function
can be used as designed. When a store returns stock to you you simply scan the items that have been
returned and they will be placed back in your inventory.

To sell to a consigment store:

  1. Create a new sales order (Main Menu > Sales > New Sales Order)
  2. Select the consignment store you’re selling to as your customer
  3. Scan or select the items you’re sending in the table below
  4. Complete & Pay your order.

To return from a consignment store:

  1. Navigate to the order on which you sent out the stock
  2. Click the Advanced tab to expand and select the Return tab
  3. Scan or select the items you’re returning
  4. Click Refund in Full and proceed to the Restock tab
  5. Click Autofill and then Restock on this tab.

This method is good for users who have high turnover and need to be constantly reordering stock.

Looking for more info about consignment for your business?

Have a look at our blog on Consignment Inventory Management: selling stock by contract agreements for a closer look.

Yun Ling
Archon Systems
260 Carlaw Ave #397
Toronto, ON, M4M 3L1
May 8, 2012